MaintenanceHubOne system for work orders, preventive maintenance, kiosk-floor requests, and the FMCSA / OSHA records you'd otherwise dread assembling. Built mobile-first for the warehouse and the cab.
Trusted by Graziano Foodservice and other Pacific NW fleets · 14-day trial, no credit card · Invite code required during early access
Every DVIR and fault code from Motive flows in within 30 minutes. Defect inspections create work orders; clean inspections create audit records. One consolidated PDF covers every truck — 49 CFR 396.3 retention in a single document.
Powered industrial trucks (forklifts, pallet jacks) get the same treatment. Floor workers submit issues via a wall-mounted kiosk; admins triage; the maintenance log is your inspector-ready record. No clipboards, no spreadsheets.
Driver hits a button in Motive. Operator scans the QR sticker on a forklift. Someone snaps a photo of a leaky valve. Every channel lands in the same queue.
Admin reviews the queue, sets priority, assigns the technician, corrects the asset if it was mis-attributed. Auto-translation handles non-English kiosk submissions.
Every action lands in the timeline. Cost rolls up per asset. When the inspector knocks, one button generates the PDF — every truck, every forklift, every photo embedded.
Urgent floats to the top. Mobile-first cards on the floor, full table on the desk. Filter by status, priority, asset, or source — kiosk submissions, PM, Motive, or manual.
Wall-mounted Android tablet. Anyone on the floor reports an issue without a login. Optional auto-translation ($5/mo) brings Spanish kiosk submissions into the triage queue already in English.
Every-30-min pull from Motive's API. Defects open work orders; clean inspections log as completed audit records. Multiple fault codes on one truck cluster into a single open WO.
Consolidated PDFs per regulatory domain — all trucks for FMCSA 396.3, all forklifts & pallet jacks for OSHA 1910.178. One asset per page; defect photos embedded.
Buried OEM docs and fault-code lookups on demand. Receipt OCR pre-fills purchase costs from a photo. $14.95/seat/month — 500k tokens per seat (more than enough for daily use).
Every insert / update / delete on every operational table, attributed to the actor and the org. The inspector trail that's already there when SOC 2 prep comes up.
14-day trial on every plan, no credit card. Pay annually and skip a month — Fleet+ also gets +1 free kiosk on annual.
Add-ons (any plan): extra kiosk $10/mo · auto-translation $5/mo · SylAi AI assistant $14.95/seat
MaintenanceHub is built by Jason Phebus at SylForge Labs in the Pacific NW. Our first customer is Graziano Foodservice — 22 trucks, 23 forklifts and pallet jacks, real audit pressure. If you have an integration we don't have, an industry quirk we haven't seen, or a question that needs an actual human, email me at hello@sylforgelabs.com.